💻 The Role

We’re looking for a highly organized and adaptable Operations Assistant to support day-to-day execution across the business. In this role, you’ll work closely with leaders across departments and take on a variety of responsibilities ranging from internal operations and project coordination to recruitment support and administrative tasks.

This is a junior-level, hands-on position ideal for someone who thrives in fast-paced environments, communicates well, and brings prior experience in recruitment or talent coordination. You’ll play a key role in helping the company stay organized, move faster, and scale smarter.

What You’ll Do

Coordinate scheduling, communications, and documentation across various teams
Support end-to-end recruitment efforts, including sourcing candidates, managing applicant tracking tools, scheduling interviews, and assisting with candidate communications
Own follow-ups and task tracking across multiple ongoing projects and initiatives
Assist in implementing and maintaining internal tools, systems, and processes
Help manage calendars and meeting logistics for key team members, including executives
Prepare reports, conduct research, and maintain team documentation
Handle confidential information with professionalism and discretion
Step in where needed to keep operations moving—no task is too small

What We’re Looking For

1–2 years of experience in an assistant, operations, or coordination role
Proven background supporting recruitment processes (e.g. sourcing, scheduling, ATS management)
Comfortable working in remote and startup-style environments
Ideally located in Barcelona, Spain! But we are open to anyone from anywhere.
Tech-savvy and experienced with tools like Slack, Notion, Google Workspace, ATS platforms (e.g. Teamtailor), Airtable
Strong organization and time management skills with the ability to prioritize effectively
Excellent written and verbal communication in English
Self-starter who takes initiative and can adapt quickly as needs shift
Detail-oriented, dependable, and solutions-focused

Why Join Us?

100% remote team with global flexibility
Exposure to multiple aspects of the business—from recruiting to operations to leadership support
High-impact role in a lean, fast-moving team
Growth potential and learning opportunities in a dynamic startup environment

Operations Assistant

Anywhere in the world

Remote

Entry & mid-level

THE/STUDIO