In this role, you’ll manage calendars, communications, and priorities across time zones while also coordinating with venues, promoters, and partners worldwide. Beyond logistics, you’ll contribute to the growth of artistic projects — from shaping new opportunities to supporting creative ideas that bring the music to wider audiences. This is an opportunity to bring your organizational skills into a role where precision meets creativity, supporting international tours and helping bring music to audiences worldwide.

Responsibilities

Executive Support: Manage calendars, inboxes, and deadlines across time zones; prepare agendas and follow-ups.
Booking & Contracts: Serve as first point of contact for booking inquiries; draft offers; track holds/confirmations; manage contracts and countersignatures.
Production Advancing: Advance shows with venues (technical rider, stage plot, schedules, hospitality); oversee settlements; reconcile post-show records.
Finance & Administration: Prepare invoices; track payments; follow up on overdue balances; maintain organized records for contracts, invoices, and compliance.
Marketing & Media: Coordinate on-sales, listings, and marketing assets with venues and internal stakeholders; ensure accuracy across Bandsintown, Songkick, and company website; liaise with designers/freelancers; support press, media, and influencer outreach.
Travel & Hospitality: Book flights, hotels, and ground transport; prepare itineraries for tour legs.
Merchandising & E-commerce: Support show-day merch setup/logistics; track inventory and sales; assist with online merch operations.
Communication Hub: Act as central contact for promoters, venues, and stakeholders pre-show; handle general inquiries from the website and socials.
Special Projects & Research: Research opportunities for bookings, partnerships, grants, and industry programs.

Qualifications

2–5+ years of relevant experience in music/entertainment (executive support, booking admin, or tour admin).
Excellent written communication and professional email etiquette.
Strong organizational and time-management skills; thrives in fast-paced environments.
Proficiency with Google Workspace and spreadsheets; familiarity with ticketing systems and concert deal terminology.
Nice-to-have: Experience with Canva/Adobe, DocuSign, Shopify/merch workflows, or press/media coordination.

Details

Location: Fully remote
Employment Type: Full-time (Contract, 40 hrs/week)
Compensation: USD $2,800–$3,200/month + discretionary performance-based bonus

Executive Assistant ( Music & Touring )

Anywhere in the world

Remote

Entry & mid-level

Windcatcher Production INC